Business Manager

Walden Center and School (Walden) is a leader in progressive elementary education and collective administration. We are a school run by a collective. Decision making is consensus-based. We are a small school with big ideas and a big heart where children love to learn and teachers love to teach. If you have a vision of building a close-knit community, of working closely with kids, parents, and a small committed team of teachers, this may be the engaging, invigorating, satisfying job you are looking for. 

The Business Manager at Walden Center & School has direct responsibility for all aspects of the financial and business integrity of the school, including, but not limited to, finances, payroll, benefits administration, and long-term sustainability. The work of the Business Manager will be primarily remote, with the requirement to be on campus for meetings, certain events, to pick-up and drop off work, and as needed.

Finance & Accounting

• Work with Collective and Board of Directors (Walden Foundation) to prepare and develop annual budget
• Performs all bookkeeping/accounting tasks
• Responsible for maintaining the QuickBooks general ledger in accordance with GAAP
• Prepares all monthly reconciliations and schedules (including bank, investment, accounts receivable, prepaid expenses, fixed assets, accounts payable, deferred revenue, fund balance, payroll and others)
• Process bi-weekly payroll using ADP Workforce Now
• Recommend tuition, salary adjustments and financial aid to the Foundation and Finance Committee
• Prepare timely and accurate monthly and annual Financial Statements with budget variances
• Day to day budget monitoring
• Develop internal controls to ensure school assets are properly controlled
• Work with Foundation in regards to Walden’s Annual Giving Fund and other fundraising events 
• Keep school in legal compliance with IRS, State of California and other regulatory bodies
• File annual statements of use tax, business property tax, welfare exemption, business license, 1099s, etc.
• Manage audit if required by the Walden Foundation or other funding sources
• Provide tax accountant with  information and ensure the timely filing of the annual IRS and State of CA tax forms
• Complete annual census report for ERISA 403b Plan and ensure accurate filing Form 5500 
• Monitor, review, and respond to Independent School Business Officer Administration (ISBOA) emails and attend ISBOA meetings
• Lead Finance Committee Meetings and manage membership
• Attend Foundation meetings and present financials and other finance related matters

Tuition, Accounts Receivable, & Financial Aid

• Develop and foster professional and collaborative relationships with parents, be available to answer questions timely and manage collections in an empathetic manner
• Maintain student billing database in billing system and reconcile to general ledger
• Oversee school financial aid program and awards in accordance with Walden’s mission, philosophy, and financial aid policy
• In conjunction with the Admissions Coordinator, utilize School & financial aid platform to assess family’s financial needs.

Human Resources

• Manage on and off boarding of employees
• Maintain accurate records in web-based payroll processing platform – ADP Workforce Now
• Liaise with insurance brokers, attorneys, and other outside parties as needed to address issues as they relate to payroll and benefits
• Produce and distribute updated compensation memos to staff on an annual basis
• Coordinate open enrollment of Walden’s health and other benefits
• Administer Walden’s 403b retirement plan
• Review and, when necessary, suggest changes to the employee benefit package

Collective Administrative Responsibilities

• Reflects on and supports the school’s vision and mission
• Commitment to participate in collectively administering the school using a consensus model
• Supports ongoing school business after hours and on weekends as needed
• Reads and responds to emails regarding school business in a timely manner
• Attends and participates in relevant school events

Skills, Qualifications, Experience

• Knowledge of accounting best practices, internal controls, GAAP, with specific application to a non-profit organization.
• Strong familiarity with federal and California labor laws, regulations, and employment best practices
• Experience in risk management, accounting, budgeting, process improvement, and technology solutions
• Strong problem-solving and communications skills, with the ability to establish trust
• Excellent written, oral, and interpersonal and presentation skills
• Strong technology skills
• Consistent exercise of discretion and good judgement with the highest ethical standards
• Ability to work collaboratively within a consensus decision making model
• Experience and knowledge of QuickBooks or equivalent

Preferred

• Experience with BigSiS/Ravenna, SSS, and ADP Workforce Now or equivalent
• Previous experience with independent school administration

Education

Degree in Accounting or equivalent experience 

Compensation

This is a part-time salaried position. 

$60,015.78/ 12 month salary

Benefits include Health, Vision, Dental, Retirement contribution, 9 PTO days 

Submit cover letter and resume to [email protected]